Build fund
For the permanent home: land, prayer hall, classroom, kitchen. The committee reviews build-fund spending quarterly.
الأَمَانَة
Financial policy
Where every dollar is accounted for.
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How donations come in, how they are spent, who decides, and how an independent auditor keeps us honest. Plain English, no small print.
Starting template. The committee will replace this with the approved policy before publication. Thresholds, contact details, and the auditor name below are placeholders and should not be relied upon yet.
بِسْمِ اللَّهِ الرَّحْمَٰنِ الرَّحِيمِ
In the name of God, the Most Gracious, the Most Merciful
At a glance
Four small commitments.
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The shape of the policy in four lines. The detail follows below.
3
separate funds
Build, zakat, and general operating. Never mixed.
$1,000
two-signature threshold
Any payment above this needs a second signatory.
1×
independent audit a year
An auditor not on the committee signs off the books.
14 days
reply to any question
Donors and visitors alike. Plain English.
إِنَّ اللَّهَ يَأْمُرُكُمْ أَن تُؤَدُّوا الْأَمَانَاتِ إِلَىٰ أَهْلِهَا
“Indeed, Allah commands you to render trusts to whom they are due.”
— Qur'an 4:58
Who is responsible
Four roles, one set of books.
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We publish role names, not individual names, so the policy stays steady when the volunteers rotate.
The committee
Sets the budget, approves major spending, and reviews the financial report at every meeting.
The treasurer
Maintains the books, processes day-to-day payments, and reports to the committee monthly.
Independent auditor
Not connected to the committee. Reviews the annual accounts and signs off the financial report.
Welfare lead
Holds confidential welfare records and reports totals (not names) to the committee quarterly.
Role and contact details to be confirmed by the committee.
The three funds
Three accounts, kept apart.
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Money for one purpose stays for that purpose. We never move funds between them without committee approval and a written record.
Zakat
Held in a separate account and used only for zakat-eligible purposes, in line with Islamic guidance.
General operating
Sadaqah, one-off donations, grant income, and the running costs of the centre — rent, utilities, insurance.
Signing authority
The bigger the gift, the more eyes on it.
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Four thresholds. Plain rules. Recorded in the minutes every time.
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Up to $1,000
Treasurer alone
The treasurer may approve and reports every transaction at the next committee meeting.
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$1,000 – $10,000
Two signatories
Treasurer plus president or vice-president. Both must sign before any payment is released.
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Above $10,000
Three signatories & resolution
Three committee signatories required, plus a resolution recorded in the meeting minutes.
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Building purchase or major capital
Full committee & quote
Full committee approval, recorded in minutes, with at least one independent quote on file.
Thresholds are placeholders pending committee confirmation.
How donations flow
Four channels in. One ledger.
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Whichever way a gift arrives, the receipt is the same and the ledger entry is the same. We email a receipt for every gift where contact details are provided.
Online card
Within 7 daysDonorbox processes the payment, deducts its fee, and deposits the balance to the relevant MICC fund.
Bank transfer
Reconciled weeklyThe donor uses the reference we provide. The treasurer reconciles deposits every week.
Cash
Banked next business dayTwo volunteers count cash at the end of an open day or Friday prayer, record it, and bank it the next working day.
Cheque
Logged on receiptWe log cheques the day they arrive and bank them weekly. Made out to the relevant MICC fund.
How we report
A rhythm you can rely on.
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Three regular reports, on the same cadence each year. Nothing gets buried; nothing gets skipped.
The annual financial report is published on this page and shared with all donors who have given $50 or more in the year. Welfare reporting is by totals only, never names.
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Each committee meeting
Treasurer’s report
Income, spending, and balance per fund. Tabled at every meeting and minuted.
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Quarterly
Welfare-fund summary
Totals only, no names. So the committee can see scale without compromising privacy.
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Annually
Audited financial report
Independent auditor’s sign-off, full accounts, published here and shared with donors of $50 or more.
Audit
An outside set of eyes, every year.
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An independent auditor — not connected to the committee in any way — reviews the annual accounts. We publish their signed report alongside our own annual financial report so donors can read both.
Current auditor
Name and firm to be confirmed by the committee.
Latest audited report
Will be linked here once the first annual cycle closes.
Conflicts of interest
Declared, recorded, abstained.
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Committee members declare any conflict of interest before voting on a matter that affects them, a family member, or a related business. Declared conflicts are recorded in the meeting minutes, and the affected member abstains from the relevant vote.
Ask the treasurer
A reasonable question deserves a reply.
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Anyone with a question about MICC’s finances is welcome to email us. Donors are welcome to ask any reasonable question about how their gift was used. We will respond within fourteen days.
Treasurer’s direct address to be confirmed by the committee.
Changes to this policy
The committee reviews this policy annually. We flag material changes on this page and at the next AGM.
Last updated: to be set on publication.